Have you decided to move to Microsoft 365 and want to reduce cost of Jive licensing?
Great! But unsure about which content to move and which to left behind?
When migrating to Office 365 from Jive, Netwoven came up with a solution to archive your old content in a network file share or a low-cost storage solution while migrate the active content.
This is an important function because moving data to the archive will help you to re-organize your Information Architecture in Office 365.
Jive content types can be archived are
- Files (Binary documents) + their description
- Documents (Collaborative Documents)
- Blogs+ their comments
- Discussions+ their replies
What does Archive means?
Archive solution will create a pdf or word document for each object with the entire content of the above jive content types. For a Jive place all blogs or documents will first convert into word or pdf and then will create a zip with all the files. This archival solution not only helps to maintain the Information Architecture clean but also anytime you can access the old content for reference or for any legal queries.
Like for discussions, Archive solution will create a pdf with root post + all the replies and with other metadata’s like author, tags, categories…
Here is a sample blog after converting into pdf, where you can see the mail blog post with comments, tags & categories (if any)
How the site owners retrieve or access the zip files?
This web application helps the user in 2 ways to locate their site. Site owner will simple search or enter the “Jive URL”. If the site is Archived, then application will first authenticate the user as admin of the site and then it will pull all the content and download it in the user’s local folder. If the place is migrated and it show or redirect the user, the new migrated SharePoint site.
- Low cost storing option
- Uses Microsoft 365 authentication & validate the admin credential with Jive database
What’s in it for you?
- No fear of missing any data during migrating
- Not overloading the Information Architecture, but still retrieve the data