Case Study

Juniper Networks, Inc.

Company

Juniper Networks, Inc.

Location

USA

Industry

Technology

Company Size

5,001-10,000 employees

Netwoven Implemented

  • Network of Knowledge Implementation
  • Documentum to Office 365 Migration
  • Migration from Jive to Office 365
Netwoven was flexible in providing both solutions and being adaptable to our needs. Towards the end of this project, Netwoven made the handover to our internal group very easy.
Abhik Dutta
Worldwide Partner Marketing Manager

How Netwoven Helped Juniper Implement Network of Knowledge

Engaging the User: How Netwoven Helped Juniper Networks Modernize its Method of Facilitating and Indexing Conversational Knowledge

Background

Juniper Networks has long championed the use of distribution groups to answer technical, sales and support questions; to share knowledge; and internally, to amplify wins. Over time, however, the distribution group system could not provide the efficacy demanded in a contemporary communications environment.

Juniper looked to create a Network of Knowledge via the cloud to better store this information and meet the needs of the company more efficiently.

Business Situation and Challenges

One of the challenges faced by Juniper was that users could not count on the distribution groups to serve as a long-term knowledge base – to do so would require individual users to keep all messages ever sent to every distribution group, in their personal mailboxes. This process of sending responses to recipients’ personal mailboxes – instead of to a central storage resource – caused a significant storage crunch for some users. Additionally, for users new to a distribution group, there was no easy way to get access to historical information that had been sent to the group prior to enrollment. Lastly, it lacked in the level of engagement that can be supported using other “user-experience” options, such as a web site browser or software application.

Solution

Working with Netwoven, Juniper Networks was able to implement a robust, integrated system, known as the Network of Knowledge, or NoK. Linked via Microsoft Office 365, the NoK has elevated the means by which Juniper will meet the present and future needs of the Juniper Technical Marketing Team.

Netwoven Impact

The launch of the newly revitalized Network of Knowledge (NoK) has changed the paradigm by which Juniper engages in global collaboration. Today, more than 10,000 users in more than 25 countries around the world are active within the NOK system. Each month, the site hosts 49,000 unique visits, and users spend an average of nearly 10 minutes on the site – consuming nearly four pages, on average, per visit.

More impressively, business units that were previously isolated now enjoy real-time connectivity on mission-critical issues.

As a result of the runaway success of the new NoK, Juniper’s technical marketing team earned a CEO award for the innovative solution it developed in conjunction with Netwoven.

 


 

Documentum to Office 365 Migration

Challenges

  • Juniper was using Documentum as their primary CMS for quite some time. It was a massive on-premise installation
  • Juniper wanted to reduce their on-premise infrastructure footprint and adopted cloud migration strategy. Documentum was a major hurdle in their roadmap
  • Documentum repository became messy and unstructured over time without proper governance.
  • Lack of proper Information Management Policies put the Intellectual Properties at risk
  • Users experience was poor for lack for proper classification. Content retrieval, authoring, publishing were all inefficient
  • The support contract for Documentum was ending
  • Juniper adopted Office 365

Solution

  • A detailed assessment was done for Documentum for content volume, types, freshness, usage and organization
  • In consultation with stakeholders, SharePoint Online Information Architecture was designed. Detailed mapping was done for cabinets and folders to sites & libraries.
  • Documentum permission model was mapped to SharePoint permission model
  • Classification taxonomy was created and mapped to Content Types
  • Documentum export was migrated using NW Unified Migration Tool, where ETL was performed on the export to make it compliant to SPO repository. CSOM/REST API was used to populate SPO
  • SPO site pages were configured using a white gloves service agreement to provide desired user experience and features
  • URL redirection module was provided to redirect old bookmarked links

Benefits

  • A cloud-based Document Management System
  • Retained document authorship information, timestamp and ACLs
  • Carried over all document versions and metadata
  • Improved UX experience for users
  • Highly improved collaboration through O365 collaboration workloads. Always future compatible
  • Big savings on local infrastructure and managed service
  • Big savings on Documentum License
  • Much better governance using O365 governance policies and workloads